Our client is a luxury one-stop solution for Architecture, Interior Design, Furniture and accessories, Fit out, Turnkey and Construction. They offer customized design solutions for luxury projects ranging from – commercial, residential, retail, and hospitality sectors. Italian-owned, they are inspired by elegance, quality, and craftsmanship. They have production facilities in UAE and Italy, offering their clients the best of both worlds.

In the capacity of Secretary/Project Assistant, your role is multifaceted. You are responsible for creating and managing the team's schedule on a daily, weekly, and monthly basis. General phone calls and email correspondence fall under your purview, along with the organization and scheduling of meetings and appointments. This involves booking meeting rooms, coordinating conference calls, and diligently recording messages and minutes during meetings.

Beyond this, your role extends to the logistical aspects of office management. You handle tasks such as ordering and maintaining office supplies, making travel arrangements, and managing the current agenda while arranging new meetings and appointments. Financial aspects, including bookkeeping, documenting expenses, and handling financial information, are also part of your responsibilities.

You play a vital role in implementing and developing office procedures, ensuring the smooth flow of administrative tasks. The confidentiality of information is paramount, and you are tasked with maintaining, filing, and storing sensitive data appropriately.

Supporting various functions, from presentations and reports to emails and letters, is part of your routine. Administrative duties, including filing and photocopying, contribute to the overall efficiency of office operations.

Your flexibility is showcased as you undertake any supporting task requested by management. Additionally, you serve as a central point for organizing and distributing messages to the appropriate team members.

what we offer

• First of all you will earn a tax free all-inclusive salary!
• You will have a direct and permanent employment with our client, for either 2 or 3 years;
• A healthcare insurance is part of that employment;
• You work in an international team & working environment and you receive a total of 30 calendar days leave for every full year of work;
• Lastly, you will receive end of service benefits as per UAE Labor Law.

who you are

You are a very reliable, loyal and supportive administration professional. Your passion is to build an excellent relationship with your colleagues in a way so that you can support them with quality work. Your time management and planning skills are excellent, to avoid chaos and have control of what needs to be done at all times.