Al Futtaim Group

Fleet Sales Accountant | Al Futtaim Motors | Toyota

  • Dubai
  • Al Futtaim Group
  • Posted date: 2 months before
  • End date: 2024-02-13

No longer available to submit
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Job Title: Fleet Sales Accountant | Al Futtaim Motors | Toyota

Job In Dubai

Company: Al Futtaim Group

Start Date: 2023-12-15

End Date: 2024-02-13

Job Description

Overview of the role:

The position will be reporting to Finance Business Partner and responsible for all Branch Accounting and financial function of Toyota Fleet sales.


 What you will do:

Revenue collection and Fund Management

  • Ensure to record AR/DP Collections against SO or Invoices.
  • Daily collection reports should be uploaded in the shared drive provided by the AFSS
  • All collection / PCF verification and hand over are properly signed / filed for future references
  • Monitoring and communicate cheque clearance, bouncing cheques, and refund cheques
  • Ensure accurate data entry in SAP - billing cancellation & advance payments should be kept at minimum level - Cash Invoices not yet collected report should be always cleared & monitored
  • Strict adherence of AFM company policy regarding customer refunds, maintain log for tracking purposes.


Business Processes & Controls

  • All business processes are conducted according to SOP and with correct levels of sign authority
  • Ensure payments / delivery to be done by/for the payer and if 3rd party, UT verified by the Branch Manager should be secured
  • Ensure that petty cash expenses are paid with appropriate approval as per DOA, liquidity of petty cash must be maintained for smooth branch operations
  • Maintain proper invoice filing with complete document set (SO, LPO etc.) for easy retrieval.


Invoicing & Delivery Management

  • Perform financial transactions and process invoices in a timely manner.
  • Ensure all relevant AFM document processes are strictly adhered as per SOP. 
  • Ensure Revenue/Provision in place and Assignee clause is without error
  • Substantiates financial transactions by auditing documents.
  • Perform record keeping of all financial operations.
  • Manage Intra & Internal Sales including Government Sales.
  • Authorization of all in house AFM sales & credit customers.
  • Daily invoice summary for credit invoices & sales return cases, monitor all outstanding debts & report.
  • Support & Guiding of Matrix managers, Sales team and Sales Admin.


Financial Reporting, Cost & Internal Controls

  • Finance related processes are conducted in compliance with AFM policies & procedures (SOPs).
  • Supporting in monitoring OPEX & CAPEX.
  • Monitor & maintain AFM administration document process is adhered at all times.
  • Make sure that all upsells are recovered from customers. Check the sales order while invoicing. Review the file receiving from AFS and clear open items with in the month.
  • Monitor clearance of Open POs follow up with Central Operation & Admin Team every month
  • Assist business finance in preparing weekly forecast.
  • Continuously monitor branch P&L and liaise with concerned team for rectification if required. prepare monthly variance analysis after book close.
  • To carry out Ad Hoc tasks/reports as required by the FBP/ FM / Branch Management.


Accounts Receivables Management (AR Management) 

  • Reviewing and ensuring of timely submission of Second sets.
  • Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoices
  • Maintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facility documents if possible
  • Reconcile credit customer accounts, provide balance confirmation report and SOA as and when required. 


Bank Guarantee Management

  • Review all Bank Guarantee requests received from business before submitting for higher approval.
  • Request treasury to issue new BGs upon management approval.
  • Keep a track record of all BGs issued to customer for timely cancellation. 
  • Follow up with respective stake holders for collecting expired BGs for cancellation. 
  • Provide timely update to treasury and management for the open BGs. 

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