Black and Grey HR is hiring for a top tier developer in Abu Dhabi. Our Client is looking for a proactive and detail-oriented Executive Assistant with a talent for managing complex tasks and projects in a fast-paced environment. Responsible to provide crucial support to their Strategic Office. If you possess exceptional organizational skills, a commitment to confidentiality, and the ability to drive impactful outcomes, we invite you to apply.
<br />Key Responsibilities:
<br />- Strategic Coordination: Actively follow up on key tasks and deliverables to ensure timelines are met. Coordinate periodic and ad-hoc reports, streamline input collection, and facilitate efficient approval processes.
<br />- Presentation Excellence: Prepare, modify, and verify the content of power-point presentations and other formats to deliver compelling visuals and materials.
<br />- Approval Management: Manage the approval process, acquiring the necessary supporting information to expedite approvals.
<br />- Project Support: Assist with special projects, including the design and production of complex documents, reports, and presentations.
<br />- Office Systems: Develop and maintain office systems, including data management and efficient filing, offering valuable support to senior team members.
<br />- Communication Hub: Collect and prepare information for meetings, compose correspondence, manage contact lists, and make travel arrangements.
<br />- Confidentiality: Maintain confidential document files with a clear understanding of information access privileges within the organization.
<br />- Calendar Mastery: Manage the calendar with precision, accommodating changes as necessary.
<br />- Administrative Oversight: Oversee the provision of administrative and secretarial support to ensure seamless operations.
<br />- Gatekeeping: Screen incoming calls and correspondence, responding independently when appropriate.
<br />- Document Preparation: Prepare various documents, including letters, memos, correspondence, agendas, and meeting minutes.
<br />- Event Coordination: Organize events and conferences, from facilities arrangement to invitations distribution, with meticulous budget control.
<br />- Board of Directors Support: Coordinate Board of Directors meetings and compile and distribute meeting minutes.
<br />- Filing System Excellence: Implement and maintain an effective filing system for streamlined access to essential documents.
<br />- Travel Management: Coordinate and manage travel arrangements and prepare travel-related documents as required.
<br />- VIP Guest Services: Manage and coordinate the reception of high-level guests with a focus on creating exceptional experiences.
<br />- Mail Organization: Receive, manage, and organize mail for the office, ensuring efficient handling.
<br />Requirements- Bachelor's degree in Business Administration or a related field.
<br />- Over 5 years of experience working in executive assistance activities, with a preference for candidates with UAE experience.
<br />- Previous experience in real estate-related companies is a plus.
<br />- Strong proficiency in the English language is essential.
<br />Preferred Skills and Competencies:
<br />- Strong initiative and problem-solving skills.
<br />- Exceptional organizational skills and acute attention to detail.
<br />- Tact, diplomacy, and the ability to maintain strict confidentiality.
<br />- Prioritization abilities with a consistent track record of meeting deadlines.
<br />- Proficiency in MS Office applications.
<br />Benefits- Attractive salary + benefits
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