General Functions:

Under overall supervision of the national programme officer(s) of IBG and the direct supervision of the senior programme associate(s) under IBG Unit, the incumbent will be responsible for supporting and assisting the achievement of the objective and results of the IBG Unit as well as successful day to day implementation of the unit projects’ activities.

Major Duties and Responsibilities:

1. Assist and contribute to the IBG unit in implementation and monitoring of project activities.
2. Retrieve, compile, summarize, and present information/data on specific project topics.
3. Monitor budget per activity; verify availability of funds; obtain necessary approval and update budget related information.
4. Prepare analytical notes of meetings, draft research reports, briefing notes, policy papers, and other materials as required
5. Support in preparation of concept notes, project proposals and other documentation under IBG Unit
6. Assist with procurement/logistics, monitoring project activities; update the project plan if necessary.
7. Organize meetings, workshops and training sessions.
8. Respond to general information requests and inquiries; set up and maintain files/records as well as create and maintain physical and electronic project-related files.
9. Perform other duties as may be assigned.

Required Qualifications:

Education:

• Bachelor’s degree in Social and/or Political Science, International Relations or related fields from an accredited academic institution with two years of relevant professional experience.
• Completed High school diploma from an accredited academic institution with four years of relevant experience.

Experience:

• Proven knowledge on relevant national/international policies is an asset;
• Proven experience in project management particularly in matters related migration management;
• Training on project development and management is asset,
• Being able to travel,
• Good familiarity with diplomatic environment
• Proven analytical, interpersonal and organizational skills
• Good level of computer literacy.
• Experience in liaising with governmental authorities, other national / international institutions
• Experience working in the region an advantage.
• Experience in writing papers, briefings, articles.

Languages:

• Fluency in Turkish and English is required.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity:

Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.

• Integrity and transparency:

Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.

• Delivers on commitments; manages the organization’s resources reliably and sustainably.

• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.

• Professionalism:

Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.

• Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.

• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Core Competencies – behavioural indicators level 1

• Teamwork: Establishes strong relationships with colleagues and partners; relates well to people at all levels.

• Is fully aware of the team purpose, respects and understands individual and collective responsibilities.

• Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.

• Coordinates own work with that of the team to meet agreed priorities and deadlines.

• Delivering Results:

•Produces quality results and provides quality services to clients.

• Meets goals and timelines for delivery of products or services.

• Shows understanding of own role and responsibilities in relation to expected results.

• Managing and sharing knowledge:

• Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.

• Accountability:

•Accepts personal responsibility for quality and timeliness of work.

• Operates in compliance with organizational regulations and rules.

• Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.

• Communication:
• Presents information using language and sequence of ideas that is easy for recipients to understand.

Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

This is a local position and applications from candidates for non-Turkish citizens holding a valid residence permit residing in Türkiye might be considered.

How to Apply:

Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating name of the position applied with its VN number in the subject line of the e-mail to iomtrjobs@iom.int or to IOM Birlik Mahallesi Sehit Kurbani Akboga Sok. No:24 06610, Çankaya, Ankara Türkiye by the end of 30 July 2024.

Please note that only shortlisted candidates will be contacted.