Job Title: Project Assistant

Are you aiming to work for an organization where it is worthwhile investing your personality, your skills and your time? Are you looking for a job that is exciting and has clear goals? Welcome to Welthungerhilfe! We are one of the largest and most respected private organizations for development cooperation and humanitarian aid in Germany. We are a politically independent and non-denominational organization, our value-oriented actions are always based on humanitarian principles. Our vision is a world in which everyone has the chance and the right to lead a self-determined life in dignity and justice, free from hunger and poverty.

Welthungerhilfe's Head Office is in Bonn, Germany whilst the Syria Response is managed from our Country Office in Gaziantep. Welthungerhilfe was established in Turkey in 2013 specifically to help people who are affected by the Syria Crisis. Since then, the organisation has expanded its program scope and scale to make the greatest possible contribution to meeting humanitarian needs in Turkey and North West Syria. Welthungerhilfe has field offices in Azaz and Afrin, as well as Ankara, Istanbul, Hatay and Mardin. The Syria Response program includes food security, WASH services, Shelter and NFI services, protection, early recovery and livelihood. 

If you want to become part of this joint mission in Turkey, Syria and Lebanon, we look forward to receiving your application as:

Project Assistant in Gaziantep 

The position is to be filled by March, 2024, with a contract duration until the end of project. There are good prospects for an extension. The position can also be filled with an unlimited contract duration if the employee shows an appropriate period of employment. Employment location will be [[Gaziantep]], Türkiye. The position is paid according to [[paygrade]].

Your responsibilities

The Project Assistant will be based in Gaziantep.

Reporting directly to relevant Head of Project or Project Officer based in Gaziantep, the Project Assistant will ensure the follow up implementing WHH self implementation activities of the relevant project.

Overall Roles:

• Support the field staff in ongoing implementation of MPCA e-voucher, Small Business Grants, Community Based Protection Committee intitiatives and ensure adherent follow up on work plan.
• Day to day follow up with staff in Syria.
• Coordinate and follow-up with relevant stakeholders (E-voucher company, MEAL department, security, liaison, and field office manager etc….) on daily basis.
• Ensure close coordination with the liaison and security FPs, camps managements and local councils.
• Support the reporting and documentation of the project on regular basis and in alignment with Welthungerhilfe and donor regulations.
• Support the administrative side of the project.
• Represent WHH in the UN clusters (ERL,LI, CwG) and relevant working groups and ensure attending strategic meeting when requested.
• Support the programme department in proposal development when needed.
• Ensure submission of 4/5Ws and ensure reporting accurate numbers for self-implementation and follow up on reporting to the clusters. 
• Support the HoP in developing technical SoP in relevant sectoral areas of Early Recovery, Livelihoods, Small Business Grants.
• Support the HoP in financial forecast and update of the risk matrix on regular basis.
• Ensure the technical aspects of the activities are sound and in alignment with the cluster’s guidelines.
• Conduct regular visits to the project implementation areas in NW Syria (A’zaz, Afrin).
• Prepare weekly plans, report them to the focal point of the project, liaison and security FPs.
• Support with supervising other activities of the project when needed.

Other:

• Understanding and complying with all of Welthungerhilfe’s policies and procedures (finance, logistics, HR, PSEA policy, Code of Conduct, etc).
• Supporting the management in development of policy papers, internal regulations

Based on the project needs, the Project Assistant may be asked to travel between cities and/or NW Syria requested by the Head of Project.

In addition to the above, the Project Assistant might be asked to carry out other duties requested by the Supervisor or Head of Project .

Your profile

Required Qualifications:

• Bachelor’s degree.
• 1 years minimum experience in a similar role working in communication functions, preferably in an International NGO or graduating form a respected universty.
• Fluency in both Arabic and English, spoken (including translation) and written is essential.
• Strong computer skills: must be competent in the use of Windows MS office programs (Word, Excel, Power Point, Outlook).
• Due to urgent needs, applicants should have Turkish citizenship.

Secondary Qualifications:

• Proven experience in organizing events, planning actions, quality assurance and other matters related to the project.
• Cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• A strong interest in providing high-quality administrative support to a professional team.
• Turkish is an asset.
• Good communicator with strong organizational and time management skills.
• Attention to detail.
• Good reporting skills

Females are encouraged to apply

Our offer

We offer you the opportunity to work in a responsible and interesting field as part of an extremely dedicated team. Welthungerhilfe attaches great importance to the personal and professional development of its employees and the balance of their work and private life. Remuneration is based on our gender-independent salary scale. In addition, Welthungerhilfe offers numerous other benefits.

WHH receives funds from its donors for projects. If necessary funds are secured the duration of the announced post may be extended. If project funding is not secured the activities will stop completely and the employment contract shall be terminated.

Please send your application via our online recruiting system by February 14, 2024. Only short-listed candidates will be contacted. Welthungerhilfe reserves the right to fill in the position before the deadline due to urgency. Your contact person is [[Firat Sevis]].

Please read the privacy notice.
WHH TURKEY JOB CANDIDATE PRIVACY NOTICE              
This Privacy Notice was drafted by Deutsche Welthungerhilfe e.V. Turkey Representation Office (“WHH Turkey”) as data controller in accordance with Article 10 of the Turkish Law No 6698 on the Protection of Personal Data (“Law”) and the Communiqué on the Principles and Procedures in Conforming with the Obligation to Inform.
On the legal bases referred to in Article 5, “the processing activity is necessary for establishment, use or protection of a right” and “the processing is necessary for the conclusion or fulfilment of a contract”, WHH Turkey shall process your name-surname, e-mail address, mobile phone no, references and CV/résumé personal data for carrying out selection and placement processes for job candidates, and transfer them to third party suppliers  through your applications to published WHH Turkey job ads via employment agencies or sending your CV/résumé to WHH Turkey directly by wholly or partly automatic means. Additionally, WHH Turkey is going to get in touch with your references assuming that all obligatory information is given, and consents are obtained by your side about sharing their personal data with WHH Turkey.
You may submit your requests to WHH Turkey under Article 11 of the Law concerning the rights of the data subject in accordance with the Communiqué on the Procedures and Principles of Application to a Data Controller.
 

*Welthungerhilfe values diversity and ensures an inclusive, non-discriminatory working environment. We welcome applications from suitably qualified people from all sections of the community.