Syrian Forum

Admin Assistant (Ref: Admin Assistant)

  • Istanbul
  • Syrian Forum
  • Posted date: 1 month before
  • End date: 2024-02-15

No longer available to submit
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Job Title: Admin Assistant (Ref: Admin Assistant)

Job In Istanbul

Company: Syrian Forum

Start Date: 2024-02-01

End Date: 2024-02-15

Job Description

Job Purpose

Assist the Executive Director in successfully leading and managing the Syrian Forum according to the strategic plan and goals set by the Board.


Key Responsibilities

  1. Calendar Management:
  1. Schedule and coordinate appointments, meetings, and events for the manager.
  2. Monitor and manage the manager's calendar, ensuring efficient use of time.
  1. Communication:
  1. Handle incoming calls, emails, and messages on behalf of the manager.
  2. Draft and proofread correspondence, reports, and other documents.
  3. Maintain open lines of communication with team members and external contacts.
  1. Meeting Coordination:
  1. Arrange and prepare materials for meetings, including agendas and presentations.
  2. Coordinate logistics for meetings, conferences, and travel arrangements.
  1. Documentation and Filing:
  1. Organize and maintain physical and electronic files and records.
  2. Assist in document preparation, formatting, and proofreading.
  1. Task Management:
  1. Prioritize and manage tasks to ensure deadlines are met.
  2. Assist in project management, tracking progress and milestones.
  1. Data Entry and Research:
  1. Perform data entry tasks and research as required.
  2. Compile and analyse information to support decision-making processes.
  1. Office Organization:
  1. Maintain a tidy and organized office space.
  2. Order and manage office supplies as needed.
  1. Confidentiality:
  1. Handle sensitive information with discretion and confidentiality.




Note: the abovementioned key responsibilities/accountabilities are illustrative ones. Other future responsibilities/accountabilities may be assigned to the job depending on the department’s organizational chart.


Qualification (Education/Work Experience)

  1. Essential:

    1. Bachelor’s degree in a related field.
    2. Three years of progressive management in a humanitarian sector organization.
    3. Advanced level in English and Arabic.


  1. Desirable:

    1. Master's degree in a related field.
    2. More than five years of progressive management in a humanitarian sector organization.
    3. Advanced level of both English and Arabic and a good level of Turkish.



Core & Managerial Competencies


  1. Core Competencies:
  • Communication
  • Teamwork
  • Planning and organizing
  • Accountability
  • Creativity
  • Stakeholders Orientation
  • Commitment to Continuous Learning
  • Technological Awareness.


  1. Supervisor/Managerial Competencies:
  • Leadership
  • Building Trust
  • Vision
  • Managing Performance
  • Empowering Others
  • Judgment/Decision-making.


  1. Technical Competencies:





  • Knowledge of leadership and management principles related to non-profit/ voluntary organizations.
  • Knowledge of current community challenges and opportunities relating to the organization's mission.
  • Solid knowledge of strategic planning.
  • Knowledge of human resources management.
  • Knowledge of financial management.
  • Knowledge of project management.

How to Apply

Syrian Forum shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

Interested applicants should submit their applications by clicking here before the application closing by the end of 15.02.2024 and must include their CVs.

Only short-listed candidates will be contacted. Unsuccessful applications will neither be acknowledged nor returned. So that you know, applications received after the closing date will not be considered.

Application URL

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