Job Title: Monitoring and Evaluation Officer 

Location:  Based inGaziantep, Turkiye. Project locations in Hatay, Adiyaman, Kahramanmaras. 

Job Holder Reports To:  Project Coordinator 

Headquarters: HQ Focal points: M&E- GSO MEAL Advisor; Beneficiary Accountability- International Programmes Manager 

Reporting to Job Holder: MEAL Assistant 

Overall Purpose: Working as an important member of a diverse team committed to serving the world’s most vulnerable, the Monitoring and Evaluation (M&E) Officer works to ensure that monitoring and evaluation systems are consistently integrated and implemented throughout Medair’s programme activities. This involves: leading on the development of M&E systems to collect, aggregate and analyse data; integrating beneficiary accountability plans and activities into Medair’s programmes; and playing a key role in ensuring that the reporting needs of key stakeholders (both internal and external) are met. 

Project Overview:  Medair has been operating from Gaziantep, Turkiye, since the earthquakes of February 2023.  Currently, there is no dedicated MEAL officer in country. This role requires a confident self starter who is able to set up monitoring and evaluation systems, with some guidance, and able to work closely with partners to set up and implement the system. The projects are focused on the sectors of Mental Health and Psychosocial Support (MHPSS), Cash assistance, and Shelter. We have commenced a Shelter project, and this role offers an exciting opportunity to be involved in establishing an effective system to measure the impact of this project for earthquake affected vulnerable families, in rural and peri urban contexts. 

Major Duties and Responsibilities 

Monitoring and Evaluation 

• Lead, with input from Turkiye programme management and HQ sector advisors, the development of an M&E system and tools to enable all projects to collect, aggregate and support analysis of data, in order to meet all relevant reporting requirements (including donor and Medair internal indicators as agreed with sector advisors) and to facilitate and inform project management. 

• Advise and support project managers, with input from field and HQ sector advisors, on choice of indicators and development of monitoring plans for all projects. 

• Co-ordinate implementation of the M&E system, M&E tools, and project monitoring plans, including training and support for project managers and field teams, support data analysis and usage, and regular review and improvement of the system as needed in consultation with field sector advisors 

• Lead, in collaboration with relevant advisors, on the design and implementation of qualitative and quantitative data collection such as needs assessments, KPC surveys using recognised methods of data collection (e.g. cluster sampling, LQAS), project evaluations using recognised criteria (e.g. OECD-DAC) and other relevant monitoring and evaluation activities. Liaise with consultants for new survey methodologies if not experienced (e.g. SMART ENA or LQAS). Work with staff to develop and standardize survey tools and other data collection forms for monitoring programmes. 

• Train relevant programme and partner staff on M&E tools, data collection and analysis and basic surveying and sampling techniques. 

• Contribute to the compilation of donor reports through the generation of quality narrative content.  

Beneficiary Accountability 

• Lead the development of a beneficiary accountability plan, integrated within the wider M&E system 

• Train and support project managers and field teams to integrate activities within the project cycle 

• Promote the principles and practices of beneficiary accountability to colleagues, providing training and coaching in beneficiary feedback as required 

• Act as focus point for HAP-I for the country programme, promoting its principles and advising on actions among all managers 

Donor Communications 

• Develop M&E elements of donor proposals and reports, including provision of monitoring plans (in accordance with donor and Medair guidelines), project data, and reports on progress towards indicators

• Provide analysis of data in a timely manner for internal monitoring and donor reporting, assisting in writing project reports and proposals as required 

• Report on programme activities and outputs to coordination groups, and organisations as required (e.g. weekly, monthly, quarterly, etc.) 

• Liaise with the Programme Funding Manager at GSO for updates and follow-ups of donor procedures/guidelines 

Quality Management 

• Provide support for project managers on M&E elements for other external and/or internal reports for statutory bodies, coordination groups, and other requesting organisations) at the required frequency (e.g. weekly, monthly, quarterly, etc.) 

• Provide additional support for project management activities where necessary, at the discretion of the country senior management 

• Encourage retention of M&E institutional memory in the country programme by communicating lessons learned for the benefit of present and future projects 

• Participate in country quarterly and strategy meetings, and provide input into the design and evaluation of the country strategy. 

Delegated Responsibilities 

• Support continuous improvement of country M&E systems and tools 

• Take the lead on designing and implementing surveys, needs assessments, KPC surveys, evaluations and other relevant M&E activities, with technical input from field and HQ sector advisors 

• Provide data, statistics and written reports to field managers and HQ for use in internal and external reports and audits, with technical review by field and HQ sector advisors as agreed 

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Work conditions: This is an office-based position with regular visits to field locations. 

Job Commitment 

Planned start date:  December 2023

Contract Duration:  Until the end of February with possible extention.

Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of two references by indicating name of the position applied with the reference code RR-TUR-GZT-1-C2-020 in the subject line of the e-mail to hr-tur@medair.org. Only shortlisted candidates will be notified.