TERMS OF REFERENCE
Title: Awards and Partnership Coordinator
Department: Awards Department
Location: Gaziantep, Turkiye
Reporting to: Deputy Country Director
ABOUT Relief International
Relief International (RI) is a leading nonprofit organization working in 16 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.
Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.
RI includes the four corporate members of the RI Alliance: RI-US, RI-UK, MRCA/RI-France and RI-Europe. Under our alliance agreement, we operate as a single, shared management structure. RI is active in 16 countries around the world, including some of the most fragile: Afghanistan, Bangladesh, Iran, Iraq, Jordan, Lebanon, Myanmar, Pakistan, Philippines, Somalia, South Sudan, Sudan, Syria, Turkey, and Yemen. Often, RI is the only organization providing assistance to highly vulnerable communities.
RI employs 7,000+ staff and auxiliary workers 97% of staff are local nationals. We only have some 90 ex-pat staff out of 7,000+. RI spent $150 million in 2019 on our programs. Often, RI is the only organization providing assistance to highly vulnerable communities.
About our Country Program/ Regional Programs:
Middle East Region
RI in the Middle East has programs in six countries - Iraq, Jordan, Lebanon, Syria, Turkey and Yemen, with a focus on the 4 main RI sectors: Health, WASH, Education and Economic Opportunity.
Relief International currently employs 3900 staff (direct and indirect) in the region and has a range of emergency response and development programs valued at 70 million USD on an annual basis.
Relief International (RI) is actively looking for a skilled Policy and Advocacy Coordinator who will take the lead in enhancing the visibility of our operations, driving communications and advocacy initiatives throughout the entire country office, and represent our work in Disability and Inclusion Task Team in different fora. This role encompasses oversight of activities related to development of advocacy papers, and policy briefings rooted in RI's research and desk studies, representing RI in technical forums related to Disability and inclusion such as technical working groups, communication internally and externally, and oversight with partners’ communications. Additionally, the coordinator will be responsible for the organization and coordination of various events, which may include, but are not limited to, annual summits, stakeholder workshops, and roundtable meetings.
Under the supervision of the Deputy Country Director (DCD) the Grants and Partnership Coordinator helps ensure compliance with donor requirements at all stages of the project lifecycle and facilitates effective management of RI Turkey’s grants and partners in coordination with other departments (e.g. Programs, Technical Units, Finance, Operations). This includes, but is not limited to, ensuring timely and quality reporting to donors, facilitating grant opening and closeout processes, advising on donor rules and regulations, support coordinating proposal development processes, and capacity building of staff and implementing partners.
Key Responsibilities and Duties:
Awards Management & Compliance
- Advise program teams, support departments, and implementing partners on donor rules and regulations (e.g. ECHO, BPRM, BHA, CDP) as well as RI’s internal requirements and actively promote increased awareness of key compliance issues across the organization;
- Ensure the submission of high-quality narrative reports to donors by drafting and coordinating work plans with the relevant departments as well as reviewing and editing reports in accordance with donor requirements and RI writing guide;
- Maintain up to date reporting schedule and ensure information sharing to all relevant staff within the mission so that reports are adequately anticipated;
- Organize and lead grant opening meetings with the participation of program and support departments to develop a common understanding of the programmatic, operational, and financial aspects of a new grant as well as knowledge of our contractual requirements;
- Organize and lead grant closing meetings to facilitate a timely closeout of a grant, support full expenditure of the budget, and ensure that all contractual obligations will be met (e.g. final report, asset disposal);
- Lead monthly grant review meetings with representation from all relevant departments to review progress towards programmatic and financial targets (including BvA review), facilitate collective problem-solving to avoid delays in program implementation, and allow for early identification of modification requests;
- Support the DCD to coordinate the preparation of modification requests for donors, including proposal revision, budget realignment, and other changes, in compliance with donor guidelines;
- Strengthen RI staff capacities (i.e. grants and program team) on report writing, donor compliance, etc.
- Act as Country Awards Focal Point (CAFP) and liaise with the Middle East regional team on all grants management matters such as reviewing grant agreements, obtaining grant codes, requesting waivers and derogations, etc.;
- Participate in Award Compliance Call and notate on the Compliance items for further follow up.
- Maintain a comprehensive and up-to-date filing system on all aspects of grants management.
- Collaborate with relevant staff to identify partnerships opportunities with local and national civil society organizations, through regular stakeholder analysis process and networking with actors in Turkey;
- Oversee, facilitate and coordinate all aspects of partnership life cycle management, from stakeholder analysis, partner identification, due diligence, project development, agreement, start-up, implementation, monitoring through to close-out, coordinating effectively with all program, operations and finance components;
- Coordinate pre-award due diligence processes for all new partnerships, including through vetting, coordinating the pre-award assessment with other departments, analysis of risks associated with the award and the identification and implementation of appropriate measures to manage the risks, working with other departments as appropriate;
- Coordinate the organizational capacity assessments of all new partners using RI standard tools as per the partnership management framework;
- Support the development of sub-grant agreements and any subsequent modifications;
- Coordinate and ensure the effective startup of partnership, including sub-grants opening meetings and close out meetings with partners, programs, MEAL, technical and other departments, as relevant.
- Support the development of a tailored capacity building plan for each partner (as needed) to address the gaps identified through due diligence and organizational capacity assessments and monitor the successful implementation of those plans;
- Conduct capacity building assessments and activities for partners, including training workshops and one-on-one mentoring of key staff on donor rules and regulations, report writing, and other areas as needed;
- Ensure and coordinate feedback process to partners with regards to the quality and performance of the partnership against the sub-award i.e. partnership scorecards;
- Maintain a comprehensive and up-to-date filing system on all aspects of sub-grants management;
- Update the awards tracker on a monthly basis. Carry out pre-award assessments of potential new sub grants
- Improve partnership practices by periodically assessing RI Turkey’s partnership management approach considering diverse perspectives (both RI’s and partners’), developing case studies to capture lessons learned and best practices, and making recommendations for improvement.
- Support DCD with the proposal development processes in country, including reviewing and improving draft proposals and concept notes, and addressing feedback from the country management and regional team;
- Ensure that the entire proposal package adheres to donor guidelines and meets the selection criteria;
- Contribute to the development and implementation of the country fundraising strategy, including conducting donor mapping, researching donor priorities and interests, and identifying new funding opportunities;
Communication and Visibility
- Ensure RI-Turkey visibility materials are aligned with internal and donor guidelines;
- Ensure coordination with donors’ communication focal points to coordinate visibility activities and obtain necessary approvals as needed.
- Supporting the CD and DCD in donor relations and other relevant stakeholders;
- Contribute to strategic planning exercises and other mission program exercises.
- Staff management
- Supervise the grants and reporting officer, including day-to-day management, developing of work plans, training plans, regular staff appraisal and performance reviews.
- Facilitate regular meetings with the officer to ensure regular information sharing
- In collaboration with the team members, identify individual training needs and ensure access to training and professional development resources appropriate to their skill gaps/needs.
Other related tasks that may from time to time
- Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
- Consistent with RI’s safeguarding and protection policies, ensure your job related activity and practice is compliant with safeguarding standards.
- You will ensure a positive and productive work environment which is free from harassment and bullying.
- Ability to demonstrate sensitivity and understanding of diversity and cultural differences, gender issues and the commitment to equal opportunities
Experience and skills required for the role.
- At least three years of experience in award management
- Substantial experience in partnership management with an INGO
- In depth knowledge of donors compliance for partnership sub granting and management, with experience dealing with US, EU, UN, ECHO, CDP etc. donors
- Experience working with local partners in humanitarian responses
- Knowledge of core elements and approaches to working in partnerships, including capacity strengthening, monitoring and mapping
- Strong organizational, analytical and administrative skills, including a strong ability to focus on details, quality assurance, and donor requirements.
- Ability to work under pressure and to meet challenging deadlines.
- Excellent relationship skills and ability to communicate in all forms (written, verbal, negotiation, presentation skills, etc.)
- Willingness to travel, sometimes at short notice, as required for the successful implementation of the role.
- High proficiency in English speaking and writing
Guided by the humanitarian principles of humanity, neutrality, impartiality, and independence, as well as “Do No Harm,” Relief International Values:
How to apply
- In case you meet the requirements and you are interested in the position, please send your CV and Cover Letter in English in addition to three professional references to provided. in email@example.com before , December 6, 2023, stating in the subject "Awards and Partnership Coordinator "
**Female candidates are highly encouraged to apply.**
***People with disabilities are highly encouraged to apply.***
Please apply immediately we will be reviewing applicants on a rolling basis, therefore may withdraw the position for the job board closing date.
Relief International has a zero-tolerance policy for unlawful harassment, sexual exploitation and abuse. Relief International is committed to protecting our staff and the communities we work with from abuse and harm including sexual exploitation, sexual abuse and sexual harassment.
Note: Relief International is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, religion, age, sexual orientation, national or ethnic origin, disability, marital status, or any other protected group in the locations where we work.
If needed, Relief International will submit a work permit application on behalf of the selected candidate after the job offer is accepted - Failure to provide the required documents or rejection of a work permit application by the Government of Türkiye will result in the employment offer being rescinded
Due to limited resources, only short-listed candidates will be contacted.
RI TÜRKİYE CANDIDATE PRIVACY NOTICE
This Privacy Notice was drafted by Relief International Türkiye (“RI Türkiye”) as a data controller in accordance with Article 10 of the Turkish Law No 6698 on the Protection of Personal Data (“Law”) and the Communiqué on the Principles and Procedures in Conforming with the Obligation to Inform.
On the legal bases referred to in Article 5/f processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject." RI Türkiye shall process your name-surname, e-mail address, mobile phone, references, and CV/resume personal data for carrying out selection and placement processes for job candidates, and transfer them to third party suppliers through your applications to published RI Türkiye job ads via employment agencies or sending your CV/resume to RI Türkiye directly by wholly or partly automatic means. Additionally, RI Türkiye is going to get in touch with your references assuming that all obligatory information is given, and consents are obtained by your side about sharing their personal data with RI Türkiye.
You may submit your requests to RI Türkiye under Article 11 of the Law concerning the rights of the data subject in accordance with the Communique on the Procedures and Principles of Application to a Data Controller.
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Relief International is committed to protecting our staff and the communities we work with from abuse and harm including sexual exploitation, sexual abuse and sexual harassment.
All staff are expected to abide by our Code of Conduct.
Recruitment to all roles in Relief International include a criminal records self-declaration, references and other pre-employment checks, which may include police and qualifications checks.
Referans code : Awards and Partnership Coordinator
E-posta : firstname.lastname@example.org
Please send your application to the email address with reference code.
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