Job Duties and Responsibilities

1. Project Operational support

• Work closely with Programme Coordinator in developing, maintaining, and monitoring project plans and schedules.
• Assist in planning, coordinating, monitoring, and implementation of the assigned projects.
• Work as a contact person for internal and external communication concerning the assigned projects when required.
• Work in cooperation with supporting departments in both the Türkiye office and Tokyo HQ.
• Assist with monitoring projects on schedule, within stated budgets, and functioning smoothly.
• Assist Programme Coordinator in the project budget, including tracking billing, payments, and other financial transactions when assigned by Programme Coordinator.
• Maintain and update procurement plans for the assigned projects.
• In case of changes in context or other factors that could have an impact on the delivery of the assigned projects, Project Assistant assists Programme Coordinator in realignment/modification processes.
• Support the REALs team and partner NGOs to ensure timely implementation of project activities and follow-up of projects achievements.
• Participate in project activities such as needs assessment, meetings, training, workshops, and events in cooperation with Programme Coordinator.
• Facilitate communication and coordination between REALs and project stakeholders for the smooth implementation of project activities.
• Collect information, data, and statistics to support the project planning, monitoring and evaluation, and safe operation of the projects.
• Prepare drafts of necessary documents and materials such as monthly project reports, data input forms, and presentation materials.
• Conduct any translation tasks required in the project or assigned (Turkish-English and vice versa).
• Draw up minutes of meetings and follow up on important actions and decisions from meetings.

2. Coordination with other humanitarian stakeholders

• Attend national, regional, and sector coordination meetings under the Regional Refugee and Resilience Plan (3RP) and prepare the minutes for the REALs project team.
• Attend meetings with relevant stakeholders such as Turkish government, local authorities, UN, INGO/NGO and others and prepare the minutes.
• Update REALs’ monthly activity data on Activity Info and input its annual plan in each 3RP working group and cluster in accordance with their guidance.
• Coordinate interactions/relationships between staff, clients, administrators, and all other project stakeholders.

Education

Required:

• Bachelor's degree in International Relations, Political Science, Social Science, Human Rights, Humanitarian Aid, Conflict Prevention or other related fields.

Experience

Required:

• A minimum of two (2) years of experience in project operation or other related fields.

Preferred:

• Work experience with other international organizations, NGOs and/or governmental development agencies.
• Multi-cultural environment working experience.
• Work experience in translation and interpretation.

Knowledge, skills and languages

Required:

• Strong written and oral communication skills in both English and Turkish.
• Well-organized, accuracy and fine attention to detail.
• Excellent computer skills (Microsoft Office, Word, PowerPoint and Excel).
• Ability to meet deadlines and work under pressure.
• Practical, flexible, and creative in challenging moments.
• Ability to produce reports and archive them in a systematic way.
• Excellent interpersonal skills and a team player.
• Ability to travel to the project sites in Türkiye.
• Willingness to learn new skills in fields of own duties.

Preferred:

• Basic understanding of Arabic.

Application and Contract

Interested candidate to send the following documents to hr-turkey@reals.org

• CV in English indicating past relevant experience, as well as the contact details (email and telephone number) of the candidate and your salary expectation.
• Motivation letter
• List of three (3) professional references and their contacts.

Please note that:

*REALs will contact you only if you pass the 1st screening.

*The job opening will be closed as soon as a candidate is selected.

*Due to national quota regulations, this position is open to applications from Turkish citizens only.