Al Futtaim Group Saudi Arabia

Admin Executive

  • Saudi Arabia
  • Al Futtaim Group Saudi Arabia
  • Posted date: 6 days before
  • End date: 2024-06-23

Job Title: Admin Executive

Job In Saudi Arabia

Company: Al Futtaim Group Saudi Arabia

Start Date: 2024-06-08

End Date: 2024-06-23




Job Description

What you will do:

•   To monitor and ensure maintenance of the general housekeeping in the premises and to control the office boys. Report on the activities to Admin Manager/ Sr. Executive.

•   Monitor the Punch cards of Admin Staff/Workers and ensure attendance records are proper. Report on irregularities to the Sr. Executive/ Admin. Manager.

•   Coordinate and facilitate the arrangements for VIP visits, Food for large pour, welfare activities etc. on behalf of Admin Department.

•   Follow up and see that pantry purchases are done monthly on time as per the requirement at all branches.

•   Coordinate with Transport officer to see that drivers are assigned for Airport Trips, Hospital visits of employees etc.

•   Coordinating with all departments and assisting in dept. requirements on any office arrangements as required for smooth operations

•   Coordinate to ensure documents and posts are forwarded to various locations as per the requirements from various departments

•   To monitor and ensure maintenance of the general housekeeping in the premises and to control the office boys. Report on the activities to Admin Manager/ Sr. Executive.

•   Responsible to maintain records of land, accommodation & Guest houses rented, Utility Payments (Telephone, Electricity & Water etc.) etc.

•   Prepares monthly telecommunication expenses report.

•   To submit weekly & monthly reports as per the monitoring sheets to Admin. Executive & Asst. Manager – Administration

•   Maintaining Petty cash records and documentation. Ensure that invoices are processed on time for closing petty cash balance monthly before zero balance dates.

•   Prepare Business Card requisition and coordinate the printing, delivery and issuance.

•   Follow up with supplier for statement of accounts as required by Accounts department.

•   Maintain Assets List and update records in the system. Prepare transfer notes, take necessary approvals and gate passes for materials transferred.

•   Collect Mobile, SIM Card & other company assets (camera) etc. while employee going on vacation / cancel.

•   Follow-up & ensure maintenance of the office equipment (Photocopiers/Attendance Machines/ Fire Fighting Equipment etc.) in coordination with concerned dept.

•   Follow up with supplier for statement of accounts as required by Accounts department.

•   Adhere to the company QHSE policy at all times.

•   Report All QHSE incidents immediately and take necessary precautions.

Application URL



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