GIZA Systems

Project Admin

  • Riyadh
  • GIZA Systems
  • Posted date: 1 month before
  • End date: 2024-03-24

Job Title: Project Admin

Job In Riyadh

Company: GIZA Systems

Start Date: 2024-01-24

End Date: 2024-03-24

Job Description


  • Assist & support to the Project Management team in performing administrative functions.
  • Key KPIs include:
    • Closure Sheet on time
    • On time payments
    • AX Revisions on time
    • Submit and settle Financial requests on time
    • Project closure sheet on time
  •  Work closely with the project manager to handle all the project‘s logistical and administrative tasks.
  • Register on MS Project all plans with achieved tasks and including delays.  
  • Follow up and Support project team to resolve AX issues related to Projects' budget.
  • Ensure that all project expenditures are captured and properly recorded.
  • Review and process invoices/claims from suppliers and raise a flag to Head of PMs whenever necessary.
  • Follow up on any financial requests from the PM department with the financial department (purchase order, visas fees, tender documents,.).
  • Coordinate PM team meetings and facilitate communication between the project team members throughout the project life cycle.
  • File all the necessary project documents (correspondences in/out, purchasing orders, petty cash, attendance reports...) 
  • Undertake all the logistics to facilitate the transportation of the technical staff to the customer site. 
  • Handle international travels procedures with other departments to finalize allowances and reservations (Flights & Accommodations). 
  • Follow-up Internal Policies & Procedures such as Time Sheet (WTS), (CRM) &  ERP systems and fix any problems appear with its owners. .
  • Coordinate with PMs and procurement team to ensure that supplier relationships are well maintained and avoid any delays in issuing payments.
  • Provide a daily report to Head of PM of pending Issues in Projects. 
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