Project Admin
- Riyadh
- GIZA Systems
- Posted date: 10 months before
- End date: 2024-03-24
No longer available to submit
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Job Title: Project Admin
Job In Riyadh
Company: GIZA Systems
Start Date: 2024-01-24
End Date: 2024-03-24
Job Description
- Assist & support to the Project Management team in performing administrative functions.
- Key KPIs include:
- Closure Sheet on time
- On time payments
- AX Revisions on time
- Submit and settle Financial requests on time
- Project closure sheet on time
- Work closely with the project manager to handle all the project‘s logistical and administrative tasks.
- Register on MS Project all plans with achieved tasks and including delays.
- Follow up and Support project team to resolve AX issues related to Projects' budget.
- Ensure that all project expenditures are captured and properly recorded.
- Review and process invoices/claims from suppliers and raise a flag to Head of PMs whenever necessary.
- Follow up on any financial requests from the PM department with the financial department (purchase order, visas fees, tender documents,.).
- Coordinate PM team meetings and facilitate communication between the project team members throughout the project life cycle.
- File all the necessary project documents (correspondences in/out, purchasing orders, petty cash, attendance reports...)
- Undertake all the logistics to facilitate the transportation of the technical staff to the customer site.
- Handle international travels procedures with other departments to finalize allowances and reservations (Flights & Accommodations).
- Follow-up Internal Policies & Procedures such as Time Sheet (WTS), (CRM) & ERP systems and fix any problems appear with its owners. .
- Coordinate with PMs and procurement team to ensure that supplier relationships are well maintained and avoid any delays in issuing payments.
- Provide a daily report to Head of PM of pending Issues in Projects.
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