We are seeking a highly organized and detail-oriented individual to join our team as an Executive Secretary. As an executive secretary, you will play a crucial role in providing administrative support to our executive team and ensuring smooth day-to-day operations. This is a key position that requires a professional demeanor, excellent communication skills, and the ability to handle sensitive and confidential information with the utmost discretion.
Manage executives' calendars, schedule meetings, and coordinate travel arrangements
Prepare and distribute meeting agendas, minutes, and other related documents
Screen and prioritize incoming emails and phone calls, responding on behalf of executives when necessary
Conduct research and collect data to assist executives in decision-making processes
Draft and edit correspondence, reports, and presentations
Maintain electronic and physical filing systems
Coordinate and oversee special projects and events, as assigned