Executive Personal Assistant
- Qatar
- Power International Holding Qatar
- Posted date: 11 months before
- End date: 2024-08-14
No longer available to submit
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Job Title: Executive Personal Assistant
Job In Qatar
Company: Power International Holding Qatar
Start Date: 2024-07-30
End Date: 2024-08-14
Job Description
- Ensure the proper compilation of data, prepare error-free reports and/or collate data for consideration and presentation by supervisor as and when required within the set deadline.
- Process and respond professionally and promptly to all incoming and outgoing communications (post, telephone, fax, email, face to face), accurate message taking, copying and distributing information as necessary.
- Remain strictly professional and approachable at all times, provide excellent customer service to all visitors of immediate supervisor and business partners.
- Ensure to maintain an accurate and up-to-date scheduler to help organize appointments with the direct supervisor and give necessary advice / reminder on daily basis and ensure critical meetings are not missed.
- Ensure to check admission of guests without appointments to the direct supervisor on daily basis and maintain a log of visitors and appointments for easy reference on a daily basis.
- Ensure total confidentiality and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor’s office.
- Ensure that documents for the department are distributed to the concerned personnel on a timely manner, are properly screened / and organized in the signature file on daily basis.
- Ensure to record distributed documents and monitor actions taken for correspondence that require reply on a daily basis and advise the direct supervisor for any documents / matters that require immediate attention on daily basis.
- Ensure screening and forwarding approved calls to the direct supervisor on daily basis.
- Ensure to monitor all documents coming in or always leaving the department in compliance to the quality management system.
- Ensure proper dissemination of emails to the department on daily basis. Ensure that couriers / packages are delivered / received in timely manner.
- Ensure to collate data or to prepare professional reports, memos or presentations as and when requested by the supervisor within the established time frame with minimal errors.
- Ensure to compile data, prepare error free reports or collate data for consideration and presentation by supervisor as and when required within the set deadline.
Source : www.bayt.com
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