HR Administration Officer

Our values

• At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.
  
  

What we offer

• By joining our organization, you will have an opportunity to practise your profession in stimulating, complex, and sometimes challenging environments, where your work can really make a difference.
• You will work with colleagues from various fields of expertise in a cross-cutting manner to help victims of conflict and other situations of violence. You will be dealing with humanitarian situations that require experience, resourcefulness, and innovation to achieve the best possible impact.
• You will work for the oldest major international humanitarian organization in the world, adding to your sense of achievement in alleviating the suffering of people and communities and giving you the chance to promote humanitarian values in these turbulent times.
• You will benefit from a competitive employment package, including different possibilities for career and personal development. You will take part in an onboarding course and follow continuous training to build your career within the ICRC and beyond.
• Competitive compensation package, a monthly salary with benefits including (13th salary, International Retirement Saving Plan (IRSP), medical coverage, life insurance, mobility allowance, and social security scheme).

 

Purpose

The purpose of the role is to manage and ensure the accurate, timely and compliant delivery of payroll processes, including payroll calculations, statutory deductions and contributions, final dues and related payroll controls and reconciliations, while ensuring compliance with ICRC policies and applicable national laws and regulations.
The role also provides autonomous HR administrative and absence management support, ensuring the preparation, maintenance of accurate HR documentation and data required for effective HR service delivery.

Accountabilities & functional responsibilities

Payroll

The role is responsible for payroll management at the Baghdad Delegation and support Mosul Sub-delegation.

• Manages the monthly payroll (ensures internal control of payroll variables, accurate calculation, social contributions, income taxes and related payments and filing) calculation of final dues, unpaid leave, death or retirement cases.
• Ensures filing of payroll data is managed in the strictly confidential library with the appropriate access management.
• Reviews monthly salary/contribution/income tax reconciliations for Senior HR Officer final validation.
• Process payroll related procedures changes/Updates.
• Helps the Senior HR Officer liaise with national social security and tax offices and legal/fiscal external advisors.
• Monitors the data quality of the collected information worked on (e.g. coming from HRspace or other sources)
• Keeps Strategic System up to date and does regular checks (position management, NRD/EOC dates, profiles)
• Assists the Senior HR Officer   with the annual compliance exercise on payroll income tax and social security contributions as well as for audit and accounting controls, Compliance, Test and Monitoring (CTM).

HR Administration

• Prepare staff contracts, amendments, and extensions, ensuring they are signed and documented appropriately.
• Create and maintain personnel files for all employees, regularly reviewing and updating them, and requesting any missing documents when necessary.
• Issue ICRC ID cards for mobiles and resident’s staff.
• Manages the BAG HR Services Service and Task Management (STM)  and attributes requests when relevant.
• Update HRspace with staff absences to ensure accurate attendance records.
• Share updated monthly leave balances with staff and their line managers.
• Share the Resident Staff NoC list on monthly basis with the IM department to ensure compliance and accurate records.
• Share the Medical information update on a weekly basis with the health department and follow up on the medical cards.
• Provide staff with support letters as per request, including work certificates, visa letters, bank letters, etc.