Administrative Assistant - Ramadi

The International Committee of the Red Cross (ICRC) is a neutral and independent international humanitarian organisation, which assists and protects victims of armed conflicts and other situations of violence. The ICRC is currently looking for staff for its support operations in Iraq.

ICRC offers:

• By joining our organization, you will have an opportunity to practise your profession in stimulating, complex, and sometimes challenging environments, where your work can really make a difference.
• You will work with colleagues from various fields of expertise in a cross-cutting manner to help victims of conflict and other situations of violence. You will be dealing with humanitarian situations that require experience, resourcefulness, and innovation to achieve the best possible impact.
• You will work for the oldest major international humanitarian organization in the world, adding to your sense of achievement in alleviating the suffering of people and communities and giving you the chance to promote humanitarian values in these turbulent times.
• You will benefit from a competitive employment package, including different possibilities for career and personal development. You will take part in an onboarding course and follow continuous training to build your career within the ICRC and beyond.
• Competitive compensation package, a monthly salary with benefits including (13th salary, International Retirement Saving Plan (IRSP), medical coverage, life insurance, mobility allowance, and social security scheme).

Job Title: Administrative Assistant 1

Level: B1

Duty Station: Iraq – Ramadi Office

Reports to: Ramadi Head of Office.                        

Duration of Contract: 12 Month fixed-term contract.

Date of Issue: 1 April 2026

Deadline for applications: 10 April 2026

Objective:

The Administrative Assistant 1 is responsible for efficiently managing administrative operations related to premises, passive security, and finance at the Ramadi office and Anah guest house. The role includes supervising a team comprising one Premises Maintenance Officer and three Housekeepers, as well as acting as the focal point for ten contracted security guards to ensure smooth and secure daily operations.

Key Responsibilities: 

Premises Managements

• Manages the daily operation of Ramadi office/Ana guest house and the overall maintenance of these premises, ensuring that office equipment is in good working condition and cleanliness is maintained at all times Ensures that water and electricity payment is done on a monthly basis and consumption is recorded and updated on TS
• Maintains a regular preventive maintenance of ACs and other equipment and ensures that work schedule is observed
• Maintains updated inventory of keys, cleaning/hygiene materials, office Stationery, maintenance supplies, coffee break items, movable items, etc.
• Organizes and ensures premises equipment are in accordance with ICRC standard policy
• Organizes the accommodation plan in RAD and Ana on TS
• Sends out welcome files and accommodation plan to visitors
• Prepares SR, IR for purchasing needs of the site

Passive security

• Passive security items (fire extinguishers, smoke detector, CCTV etc) are regularly checked (RAD/Ana) and documented on TS
• Emergency food stock is regularly checked, and expired items are replaced.
• Conduct fire and earthquake drills in coordination with Head of Office.

Team Management

• Understands and supervises the Performance Management & Development (PMD) activities for employees under their supervision
• Makes sure that deadlines for the PMD cycle are met
• Engages in ongoing and continuous feedback and support, particularly for employees under their supervision, but also other staff members
• Organizes regular meetings within their team to ensure optimal coordination of the work and proper flow of information
• Ensures that job descriptions for employees under their supervision are up to date; seeks feedback and support from the HR Department if needed
• Plans and coordinates the annual leave of the employees under their supervision ensuring continuity of the operations throughout the year and making sure that there are no outstanding holiday balances at the end of the year
• Coordinates and supports the employees under their supervision in their personal development by coaching and advising them on internal and external training and development possibilities.

Finance Management

• Ensures appropriate cash level for the monthly operation of the office
• Conducts daily cash count with Head of Office .
• Supporting RAD staff with the WA. SA . and other purchasing documents.
• Ensures that proper approval is received, and appropriate documents are complete before expenses are paid
• Sends accounting documents to BAG on a weekly basis
• Immediately reports any irregularities (ex. cash difference) to Head of Office and functional manager

Education and Professional Experience required:

• University degree or professional diploma in related field.
• At least two years of work experience in similar position, office management, or relevant field.
• Fluent command of Arabic, Good command English.
• Good computer skills.
• Excellent organizational skills.
• Good communication skills.

How to Apply: All qualified and interested candidates should forward their applications with a detailed updated Curriculum Vitae (CV) indicating email and phone contact, a motivation letter stating why they think they have the necessary skills and qualifications for this job opportunity; and their salary expectations. Clearly marked to (bag_hrservices@icrc.org) with the subject line: SURNAME first name/ vacancy title.

• Only CV and motivation letter in PDF format and as attachment will be accepted.
• Applications will only be accepted with valid residency and work permit in Iraq.
• The successful candidate will undergo a three months’ probation period.
• Female candidates are strongly encouraged to apply.

NB: Only shortlisted candidates will be contacted. Should you not have heard from us within a month of receiving your application, please consider your application unsuccessful.

No Fee:ICRC DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS WHETHER APPLICATION, TESTS, INTERVIEWS OR PROCESSING.