Buyer 1

The International Committee of the Red Cross (ICRC) is a neutral and independent international humanitarian organisation, which assists and protects victims of armed conflicts and other situations of violence. The ICRC is currently looking for staff for its support operations in Iraq.

ICRC offers:

• By joining our organization, you will have an opportunity to practise your profession in stimulating, complex, and sometimes challenging environments, where your work can really make a difference.
• You will work with colleagues from various fields of expertise in a cross-cutting manner to help victims of conflict and other situations of violence. You will be dealing with humanitarian situations that require experience, resourcefulness, and innovation to achieve the best possible impact.
• You will work for the oldest major international humanitarian organization in the world, adding to your sense of achievement in alleviating the suffering of people and communities and giving you the chance to promote humanitarian values in these turbulent times.
• You will benefit from a competitive employment package, including different possibilities for career and personal development. You will take part in an onboarding course and follow continuous training to build your career within the ICRC and beyond.
• Competitive compensation package, a monthly salary with benefits including (13th salary, International Retirement Saving Plan (IRSP), medical coverage, life insurance, mobility allowance, and social security scheme).

Job Title:  Buyer 1

Level: B2

Duty Station: Iraq – Baghdad Office

Reports to: Country Procurement Manager      

Duration of Contract: Until 31.12.2026 (with possibility of extension).

Date of Issue: 31 March 2026

Deadline for applications: 13 April 2026

Objective:

The Buyer will ensure the work of the logistics is managed efficiently and effectively in line with the established guidelines, supports the procurement process and regularly liaises with the other units. The Buyer will purchase goods, materials and services to ensure that the organization operational needs are met, taking into account price, quality and delivery and to ensure continuity of supply. In addition, the successful candidate will need to deliver to a high standard work, be resilient and have a positive “can do” attitude.

Key Responsibilities: 

Purchasing functions

• At a local level, sources, assesses, evaluates and registers suppliers in collaboration with their direct supervisor and updates supplier master data and performance indicators.
• conducts research into the availability of goods and services.
• Implements the ICRC's purchasing strategy and procedures in chapter 4 and other documents for each product family in coordination with the CPM.
• Independently carries out ordinary procurement for specific sector(s) up to a certain amount.
• Drafts requests for tenders/quotes, selection tables and contracts and submits them to their hierarchical superior.
• Follows up on purchases and deliveries and checks that they are conform to specifications and contract details.
• Receives goods and checks that they correspond to quantities and quality ordered.
• Manages, follows up on, files and scans invoices and related documents
• Prepares PO files for the purchases performed
• Participates in updating statistics and reporting.
• Responsible for actively seeking to reduce costs without compromising the quality of goods or services being purchased

Customer service & internal co-ordination

• Ensure you liaise with other units within the supply chain securing finances, appropriate import-export procedures, transfer, warehousing and reporting of purchased items.
• Ensure to maintain contact with the field for technical advice, ensuring the exchange of views in regard to purchasing procedures, standard item selection, quality assurance as well as specifications for new products and equipment in the market.
• Cross check and fine-tune all specifications for materials requested.
• Ensure you to review procurement requests to assure appropriateness of technical specifications and seek clarifications, if required.
• Seek upstream approvals for awarding and contracts as per the financial rules.

Order Management / Supply Chain

• Receives validated SD/SP/IRs from the customs service, analyzes them, and communicates with the requester for further details if needed.
• Advises the requester on quality issues/differences.
• Determines relevant specifications per product.
• Determines the source of supply for incoming SD/SP/IRs in cooperation with warehouses and supply chain teams, according to internal procedures, to ensure the correct sourcing and delivery to the right destinations/recipients.
• Responsible for the follow-up process until goods/services are delivered by the supplier.
• Ensure that orders are delivered on time.
• Ensures that purchase files are maintained, auditable, and in good order (SD/SP/IRs, RFQ, ST, PO files, and invoices).

Quotations

• Checks prices for given items and brings back pro forma invoices or price offers from suppliers and share them with requesters on timely manner
• Prepares and sends out request for quotation (RFQ) using the ICRC LOG Std Item & Supplier database to achieve the right quality for goods to be purchased
• Must ensure that the RFQ contains all relevant information to enable transparent selection of the best price, terms and conditions
• Organizes regularly tenders for main purchases items and propose selection table to superior with supports documents

Analyze of offers / Suppliers’ selection

• Ensures that all Rules and Regulations of the ICRC standard procedures for purchasing are followed (RFQ, ST, etc...)
• Presents selection table (ST) and supports documents to justify and exhibits transparency in the choice of supplier
• Ensures that the appropriate parties have approved the ST
• Recommends a supplier to be selected
• Selects and evaluates suppliers with the superior

Finance and Administration

• Ensures that requester respects financial procedures, especially regarding authorization of expenditure
• Provides requester and Finance with updated information regarding purchases (amount and timing)
• Checks and process invoice from the supplier, provides all supporting documents and submits these to the relevant signatories for approval and payment
• Ensures that working advances are settled in time and accurate
• Sorts out the quality claims before validates suppliers’ invoices
• Performs necessary paperwork and assures follow up to administration and other departments
• Submits necessary documentation for tax exemption.

Purchase of Goods

• Ensures that best prices for quality are obtained free of tax and provide Headquarters' agreement to supplier if necessary
• Issues PO and/or prepares Contracts for all items or services purchased and where necessary
• Checks the legal validity of the terms of contract
• Submits PO for signature to the concerned parties and the supplier
• Ensures that proper PO files with all relevant documents are updated
• Confirms supplier's reception of PO and agreement on terms and conditions
• Reception of Goods, Quality & Quantity Control and Claims
• Follows the delivery schedule of the goods as per instructions in the purchase contract
• With the warehouse or agreed other receiver in charge of quality control, ensures that all other conditions agreed in the contract have been met in terms of quality and quantity control
• Treats all claims received from the clients
• Reverts back to the supplier with regard to potential quantity or quality issues

Suppliers

• Updates and maintains knowledge about main suppliers, and check the market for potential new ones
• Updates supplier database
• Ensures ICRC general conditions of purchasing are signed by suppliers
• Prepare supplier files when needed as per chapter 4 requirements
• Performs yearly supplier evaluations as per chapter 4 requirements
• Ensures supplier's registration and validation are completed in cooperation with the Logistician
• Ensures that Logistics Geneva & IQS are used as potential suppliers if it comes to quotations
• Negotiates with suppliers, terms and conditions on purchasing
• Informs bidders about the results offender

Market Survey

• Spontaneously or on request, conducts market surveys and analysis for prices and quality benchmarking and submit reports to superior
• Regularly visits and prospects new potential suppliers

Planning

• Makes planning of the procurement strategy according to budget and mobilization table
• Conduct market surveys according to planning

Reports and Statistics

• Channels all relevant information related to the department
• Reports any changing on the local market (availability of goods, shortage, price increase, etc.)
• Reports occurred problems and unusual requests concerning, purchase, quality
• Ensures that all documents required for a PO file are available and handed over to Statistics
• Ensures that time reporting is conducted in time
• Reports claims received from the clients to the supervisor Database Management
• Ensures that all standards databases are filled correctly and used (Suppliers database, tender register, follow up sheets,
• Updates and maintains supplier's database or similar
• Helps the JDE database manager in providing proper descriptions to goods for item coding whenever required
• Creates and updates products analysis file.

• University Degree in Engineering, Civil or Electrical Engineering is preferred.
• 3 - 5 years’ experience in procurement of engineering goods and services.
• Certifications in purchasing, procurement or supply-chain management preferred.
• Very good command of English and Arabic written and spoken.
• Good knowledge of the local supply market.
• Computer proficiency.                                                         

All qualified and interested candidates should forward their applications with a detailed updated Curriculum Vitae (CV) indicating email and phone contact, a motivation letter stating why they think they have the necessary skills and qualifications for this job opportunity; and their salary expectations. Clearly marked to (bag_hrservices@icrc.org) with the subject line: SURNAME first name/ vacancy title.

• Only CV and motivation letter in PDF format and as attachment will be accepted.
• Applications will only be accepted with valid residency and work permit in Iraq.
• The successful candidate will undergo a three months’ probation period.
• Female candidates are strongly encouraged to apply.

NB: Only shortlisted candidates will be contacted. Should you not have heard from us within a month of receiving your application, please consider your application unsuccessful.

No Fee:

ICRC DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS WHETHER APPLICATION, TESTS, INTERVIEWS OR PROCESSING.