Operations Assistant (Part-time)

Accounting and Finance Management 

• Assist in the preparation of financial reports, including monthly and annual financial statements, variance analysis, and ad-hoc reports as required.
• Assist in processing invoices, expenses, and payments 
• Process and reconcile accounts payable and receivable transactions in a timely and accurate manner. Update and maintain analysis of accounts payables and accounts receivables.
• Prepare and process journal entries and general ledger entries.
• Update and maintain transactions journals with real time updates to Cost Point. Complete the monthly closing operation of the cash accounts after validation
• Ensure that all vouchers are scanned and uploaded into IMC Share file for Supervisor review and internal audit purposes 
• Ensure cash accounts are reconciled daily; conduct daily cash count in the presence of Finance Officer or Finance Manager. Prepare and update the Daily Cash position in International Medical Corps TMS
• Maintain accurate and up-to-date financial records, including filing, archiving financial documents and retrieval of finance documents. Ensure documents are properly filed, stamped and available on a monthly scanning
• Support other team members in day-to-day finance and accounting tasks as required.
• Collaborate with other departments to ensure accurate and timely completion of financial transactions and reports.
• Participate in ad-hoc projects as assigned by the Finance Manager.
• Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments. Coordinate with Logistics department, as applicable. 
• Payment and follow up on all Government Tax and Social security payments to ensure they are paid on time and confirmation of payments are received from the relevant offices.
• Following up with the local lawyer on Tax clearance and other matters related to the local authorities as may be assigned.
• Working with the Auditor for preparation and finalization of financial statements for DNGO submission yearly.
• Oversee other task as may be assigned related to the field office

Human Resources

• Support the HR department in ensuring proper documentation and compliance with organizational policies related to staff contracts, payroll, and timesheets.
• Collaborate with HR to facilitate smooth coordination between finance and HR processes, including staff payments, benefits, and leave reconciliations.

Logistics

• Coordinate with the logistics department to ensure timely processing of procurement payments, vendor documentation, and related financial clearances.
• Work closely with logistics staff to maintain proper financial tracking of assets, supplies, and transportation expenditures in line with organizational procedures.

Working Relationships 

• Maintain frequent communication with Finance Manager to ensure finance activities and objectives are communicated
• Work with program and logistics staff to ensure the coordination of programs are within budgeted targets

Representation 

• Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information.
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organization's Code of Conduct, ethics, values, and standpoint regarding internal and external actors.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

• Typically, a 4-year University degree in Accounting or Business administration. Equivalent combination of relevant education and experience may be substituted as appropriate 
• Typically, minimum 1 years’ experience in the humanitarian sector
• Knowledge of accounting principles; experience with Generally Accepted Accounting Principles desired.
• Proficiency with MS Word and Excel. Experience in working with computerized accounting systems, preferably ERP systems (Costpoint), is a plus
• Experience of working within a large departmental team.
• Ability to carry-out responsibilities independently with minimal technical support from within the organization.  

Please send your English CV to the IMC email: 

hr-iraq@InternationalMedicalCorps.org

Please indicate the code of the position (OPSBGD25) in the Subject line.

CVs without the subject line "OPSBGD25" will not be considered.

• • Links to CVs will not be taken into consideration.

  • The deadline will be November 9, 2025, at 4:00 p.m. (Iraq time).
  • Applications will be reviewed on a rolling basis, and the application process may close before the stated deadline.
  • Only shortlisted candidates will be contacted.

• * Note:- please send your national ID, and certificates attached in the application email as well.

  *A bank account will be requested from the selected candidate

 CVs will be reviewed on a rolling basis.

 _{reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.}