Data Entry and Analysis Officer

About Human for Human Organization (HFH)

Human for Human Organization (HFH) is a local Iraqi non-governmental organization committed to supporting communities and promoting sustainable development across Iraq. The organization implements programs and projects that aim to strengthen community capacities, improve access to opportunities, and address the needs of local communities. HFH is committed to inclusive development, accountability, and creating sustainable impact in the communities it serves.

Position Overview

The Data Entry and Analysis Officer will be responsible for entering, organizing, verifying, cleaning, and analyzing project-related data to support accurate reporting and evidence-based decision-making. The position will ensure that data collected through project activities is recorded systematically, maintained in appropriate databases, and processed in a timely and accurate manner.

Working closely with the M&E and Reporting Officer, Project Manager, and relevant project staff, the Data Entry and Analysis Officer will support data quality assurance, prepare statistical summaries and tables, identify inconsistencies, and contribute to the preparation of analytical reports. The role will help ensure that reliable information is available to assess project progress, monitor activity outputs, and inform the implementation of project interventions. 

Duties and Responsibilities

• Data Entry and Recording: Enter project data from attendance sheets, registration forms, assessments, surveys, questionnaires, and other approved sources into designated databases and data management systems.
• Data Verification and Quality Control: Review entered information to identify missing fields, duplicate records, inconsistencies, and possible errors, and follow up with the relevant staff to verify and correct discrepancies.
• Data Cleaning and Organization: Clean, classify, code, and organize datasets according to established procedures to ensure that information is accurate, consistent, complete, and ready for analysis.
• Database Management: Maintain and regularly update project databases, spreadsheets, and electronic records, ensuring that information is systematically organized and accessible to authorized personnel.
• Data Analysis: Analyze quantitative project data using appropriate tools and methods to identify patterns, summarize results, compare figures, and generate information relevant to project implementation and performance.
• Statistical Summaries and Tables: Prepare tables, charts, graphs, summaries, and other visual presentations of data to support internal reporting, monitoring, and management decisions.
• Reporting Support: Provide verified datasets, statistical summaries, and analytical inputs to the M&E and Reporting Officer and Project Manager for the preparation of periodic project reports and other required documentation.
• Indicator Tracking Support: Organize and consolidate data relevant to project indicators, activity outputs, participation figures, and other approved performance measures.
• Data Collection Coordination: Coordinate with field staff and project teams to obtain missing information, clarify unclear entries, and ensure that submitted forms and records meet the required data quality standards.
• Data Documentation: Maintain clear records of data sources, entry procedures, updates, corrections, and verification activities to support traceability and future review.
• Confidentiality and Data Protection: Handle beneficiary, participant, institutional, and project information responsibly, ensuring that sensitive data is stored securely and shared only with authorized personnel.
• Data Quality Improvement: Identify recurring data entry or collection problems and recommend practical improvements to templates, spreadsheets, forms, and database procedures.
• Digital Tools and Data Management: Use appropriate software and digital tools to facilitate data entry, validation, processing, analysis, and presentation of project information.
• Coordination and Follow-up: Work closely with the M&E and Reporting Officer and other project staff to ensure timely submission, consolidation, verification, and analysis of required data.
• Compliance: Ensure that data management and documentation practices follow HFH procedures, approved project requirements, and applicable donor standards.
• Other Duties: Perform other relevant data management and analysis duties assigned by the Project Manager or the designated supervisor within the scope of the position.

Duty Station 

All three positions will be based at the main office of Human for Human Organization (HFH) in Baghdad, Iraq. The Data Entry and Analysis Officers will coordinate with field staff and project teams to process data originating from project activities in Baghdad, Karbala, and Basra.

Reporting Line

The Data Entry and Analysis Officer will report to the M&E and Reporting Officer and work closely with the Project Manager and relevant project staff to ensure the timely processing, verification, and analysis of project data.

Professional Experience

• At least 2 years of relevant experience in data entry, data management, data processing, or data analysis.
• Experience working with databases, spreadsheets, data collection forms, or reporting systems is required.
• Previous experience with NGOs, development projects, or monitoring and evaluation activities is an advantage.
• Experience handling survey data, beneficiary records, assessment results, or project performance data is preferred.

Educational Qualifications

• Bachelor’s degree in Statistics, Information Technology, Computer Science, Economics, Business Administration, or a related field.

Technical Competencies

• Strong proficiency in Microsoft Excel, including data organization, filtering, sorting, formulas, and data validation.
• Ability to clean, verify, consolidate, and analyze datasets while identifying missing, duplicated, or inconsistent information.
• Ability to prepare statistical tables, charts, graphs, and clear data summaries.
• Previous hands-on experience using Al-Mawada, KoboToolbox (KoBo), or similar data collection, data entry, and data management platforms is required.
• Familiarity with data analysis tools such as SPSS, Power BI, or similar software is an asset.
• Understanding of data quality assurance, documentation, and basic data protection principles.
• Ability to maintain accurate electronic records and manage large volumes of information efficiently.
• Strong attention to detail and accuracy when entering, checking, and processing data.

Language Proficiency

• Fluency in Arabic, both written and spoken.
• Good working proficiency in English, particularly for understanding data collection tools, preparing summaries, and supporting project reports.

Personal Competencies

• Strong analytical and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Ability to manage repetitive tasks accurately and meet reporting deadlines.
• Ability to work independently and collaboratively with a team.
• Good communication skills and willingness to coordinate with different project staff.
• High standards of integrity, confidentiality, accountability, and professionalism.
  
  
  

Interested and qualified candidates are invited to submit their applications by email to jobs@h4hi.org.

Applicants must submit an updated Curriculum Vitae (CV) in PDF format and a Cover Letter.

Please ensure that the email subject line contains Data Entry and Analysis Officer.

Only shortlisted candidates will be contacted.

Human for Human Organization (HFH) reviews applications on a rolling basis and reserves the right to close the vacancy before the announced deadline.

Application Deadline: 22 October 2026.