Logistic Officer

About Human for Human Organization (HFH)

Human for Human Organization (HFH) is a local Iraqi non-governmental organization committed to supporting communities and promoting sustainable development across Iraq. Through its programs and projects, HFH works to strengthen community capacities, improve access to opportunities, and address the needs of local communities. The organization is committed to inclusive development, accountability, and creating sustainable impact in the communities it serves.

Position Overview

The Logistics Officer is responsible for coordinating procurement processes, logistics operations, fleet-related activities, warehouse management, and the maintenance of project facilities and assets. The position ensures that goods, services, equipment, and operational resources are available when needed and that procurement and logistics procedures are implemented in accordance with HFH policies and applicable project requirements.

Working closely with the Project Manager, Finance team, Admin Officer, suppliers, service providers, and relevant project staff, the Logistics Officer will support efficient resource management, maintain accurate records, monitor procurement progress, and facilitate operational coordination across project locations

Responsibilities

• Procurement Management: Coordinate procurement processes in accordance with HFH procurement policies and procedures, ensuring that required approvals, quotations, evaluations, purchase requests, and supporting documents are properly maintained.
• Supplier and Contractor Coordination: Request and collect quotations from suppliers and service providers, follow up on procurement requests, and coordinate the timely delivery of goods, services, and works.
• Procurement Tracking and Reporting: Maintain updated procurement records and trackers, monitor the status of pending requests, and provide regular updates to the Project Manager and relevant departments.
• Warehouse Management: Support the effective organization and management of project warehouses, including receiving, storing, issuing, and tracking goods and supplies in accordance with established procedures.
• Inventory Control: Maintain accurate inventory records for project supplies, equipment, and materials, and conduct periodic stock checks to verify recorded balances against physical items.
• Asset Management: Maintain and update the project asset register, document asset allocation and movement, and follow up on the proper use, condition, and maintenance of project equipment.
• Fleet and Driver Coordination: Coordinate project vehicle-related requirements and driver activities, monitor vehicle documentation and maintenance needs, and ensure that transportation resources are used appropriately in accordance with HFH procedures.
• Facilities and Utilities: Monitor the availability and functionality of essential office utilities, including electricity, water, gas, telephone, and internet services, and coordinate with relevant service providers to address interruptions or maintenance needs.
• Maintenance and Repairs: Follow up on the maintenance and repair of project offices, warehouses, and other project facilities, coordinating the required services and documenting completed work.
• Generator and Utility Cost Monitoring: Monitor generator operation and related expenditure, maintain the required consumption records, and report unusual costs or maintenance issues to the responsible manager.
• Office Safety and Security Support: Follow up on the availability of basic safety equipment, including first-aid kits and fire extinguishers, and report facility-related risks or security concerns to the relevant management.
• Goods Receipt and Verification: Verify delivered goods and equipment against purchase orders or approved requests, document discrepancies or damaged items, and coordinate any necessary follow-up with suppliers.
• Logistics for Project Activities: Arrange the logistical resources required for project meetings, workshops, training sessions, and other events, in coordination with the project team and the Admin Officer, with clear division of responsibilities.
• Documentation and Compliance: Maintain complete and organized procurement, warehouse, fleet, asset, maintenance, and other logistics records, ensuring that supporting documents are properly filed and accessible for review.
• Coordination Across Project Locations: Coordinate the movement of equipment, supplies, and relevant materials between project locations in Baghdad, Karbala, and Basra according to approved requests and operational needs.
• Internal Coordination: Work closely with the Project Manager, Finance team, Admin Officer, and other relevant staff to ensure that procurement and logistics activities are timely, documented, and aligned with project requirements.
• Risk Identification: Identify logistical delays, supply shortages, asset discrepancies, fleet issues, and facility maintenance risks, and promptly report them with recommendations for corrective action.
• Other Duties: Perform other relevant logistics and procurement duties assigned by the Project Manager or Executive Director within the scope of the position.

Duty Station

The main office is located in Baghdad, Iraq. Project implementation activities will also take place in Karbala and Basra. The position may require travel to these locations in accordance with project needs.

Reporting Line

The Logistics Officer reports directly to the Project Manager of Human for Human Organization (HFH) and coordinates with the Finance Manager, Admin Officer, and other relevant staff as required.

Professional Experience

• At least 3 years of relevant experience in administration, project operations, or procurement.
• At least 3 years of experience in procurement for projects funded by the United Nations and/or the European Union.
• Previous experience with NGOs, humanitarian organizations, or development projects is highly preferred.
• Experience in procurement procedures, supplier coordination, inventory management, fleet operations, or asset management is an advantage.

Educational Qualifications

• Bachelor’s degree in Business Administration or a related field.

Technical Competencies

• Good understanding of procurement procedures, logistics operations, and inventory management.
• Ability to maintain accurate procurement records, stock registers, asset lists, and supporting documentation.
• Strong organizational skills and accuracy when working with financial and operational data.
• Ability to coordinate with suppliers, service providers, finance staff, and project teams.
• Proficiency in Microsoft Office applications, particularly Word and Excel.
• Ability to manage multiple tasks, follow established procedures, and meet deadlines.

Language Proficiency

• Fluency in Arabic and English, both written and spoken.

Personal Competencies

• Strong communication, coordination, and problem-solving skills.
• Professional and respectful conduct when working with colleagues, suppliers, partners, and service providers.
• High levels of integrity, dependability, initiative, and accountability.
• Ability to work effectively with multidisciplinary and culturally diverse teams.
• Flexibility and the ability to respond to changing operational priorities.

Interested and qualified candidates are invited to submit their applications by email to jobs@h4hi.org.

Applicants must submit an updated Curriculum Vitae (CV) in PDF format and a Cover Letter.

Please ensure that the email subject line contains Logistic Officer.

Only shortlisted candidates will be contacted.

Human for Human Organization (HFH) reviews applications on a rolling basis and reserves the right to close the vacancy before the announced deadline.

Application Deadline: 22 October 2026.