Admin Officer - Baghdad - (BG-007)

Main Purpose

Carry out or supervise all Operations activities in the base and associated projects according to INTERSOS standards and protocols in order to have the material, infrastructure, premises, procurement , fleet management and vehicles in optimal running conditions. Plan, oversight, and manage and support operations to ensure smooth accomplishment of base/project activities.

Reporting to:

Hierarchical: Field Manager

Technical: Country Logistics and Supply Manager /Finance Coordinator

Tasks

Logistics & Supply

● Accurately and timely input logistics data into the INTERSOS Management Platform (IMP).

● Support mission-wide IMP implementation, including training base staff as required.

● Oversee and conduct regular inspections of INTERSOS offices, Center and guesthouses to ensure functionality, proactive maintenance, and adherence to brand identity standards.

● Ensure all original procurement documentation is completed on the IMP, properly archived in Finance, and submitted to the Finance department for payment processing.

Facilities and Communications Management

● Ensure the installation and maintenance of all offices and guesthouses are functional and align with INTERSOS standards and brand identity.

● Regularly inspect facilities to identify and address rehabilitation or maintenance needs.

Asset Management

● Manage the full life-cycle of IT, office, and communication assets, including use, tagging, and maintenance.

● Ensure all assets are registered, tagged with unique INTERSOS numbers, and tracked in the IMP system.

● Conduct quarterly fixed asset checks and manage end-of-project asset reporting and rollover.

Applied Security

● Monitor and support the technical components of project risk reduction measures related to logistics and operations.

● Assist in updating and implementing the technical aspects of the security policy, evacuation, and contingency plans.

● Promote an environment conducive to sharing security information.

Finance Tasks

Payment Execution (Disbursement Function)

● Execute approved cash and bank payments in accordance with internal policies.

● Manage petty cash and bank accounts, including check payments and electronic transfers.

● Ensure payments are made only upon receipt of fully approved payment requests.

● Maintain secure custody of cash, chequebooks, and online banking access.

Cash & Bank Management

● Conduct regular cash counts and prepare cash reconciliations.

● Prepare bank reconciliations and follow up on outstanding items.

● Monitor bank balances and ensure sufficient liquidity for operations.

Review & Control

● Review payment documentation for accuracy, eligibility, and authorization prior to payment.

● Review accounting entries prior to submission to the coordination office.

● Ensure correct application of exchange rates and donor rules.

● Verify segregation of duties is respected in all financial processes.

Requirements

● Essential secondary education and formal technical training. Certifications in the domain would be an asset

● 2-year experience in logistics and/or supply chain

● Desirable experience with other NGOs

● Mission language essential (Arabic and English). A local working language is desirable.

● Essential computer literacy (word, excel and internet) and radio equipment user-knowledge

● Service orientation

● Behavioural flexibility

● Results and quality orientation

● Teamwork and cooperation

● Stress management

● Commitment to INTERSOS principles

INTERSOS is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply.

Please be advised that the gross salary will be 2,240,000 IQD.

Kindly note that:

• Only short-listed candidates will be contacted.
• Your resume must be uploaded in PDF format.
• INTERSOS is reviewing applications on a rolling basis, and we reserve the right to close the vacancy before the mentioned closing date.
• The preference will be given to qualified candidates from the recruitment area.

إنترسوس ملتزمة بتحقيق تنوع في قوى العمل من حيث الجنس، والجنسية، والثقافة. نشجع الأفراد من الجماعات الأقلية، والجماعات الأصلية، وأصحاب ذوي الاحتياجات الخاصة على التقدم بطلباتهم للتوظيف مع انترسوس .

يرجى العلم بأن الراتب الإجمالي سيكون 2,240,000 دينار عراقي.

للمهتمين والذين يستوفون المعايير المطلوبة ، يرجى النقر هنا للتقديم.

لطفا لاحظ ذلك:

• سيتم الاتصال فقط لمن يكون ضمن قائمة المرشحين المختصرة.
• يجب تحميل سيرتك الذاتية بصيغة
• تقوم انترسوس بمراجعة التقديمات بصورة دورية ، ونحتفظ بالحق في إغلاق الوظيفة الشاغرة قبل تاريخ الإغلاق المذكور في حال ايجاد الشخص المناسب.
• سيتم إعطاء الأفضلية للمرشحين المؤهلين من سكان المنطقة.