MoMD Coordination Focal Point – Project Assistant | Pending Donor Approval

1. Background

Aid Gate Organization (AGO) is implementing the Comprehensive Rehabilitation and Reintegration through Holistic Case Management Services for Returnees from Al-Hol Camp in Iraq. The project aims to provide holistic support to returnees through case management, referral coordination, and reintegration assistance to ensure safe, dignified, and sustainable return to communities.

As part of the project, AGO works in close coordination with the Ministry of Migration and Displacement (MoMD) and other governmental institutions to ensure proper referral, follow-up, and service provision for returnees and vulnerable individuals.

AGO is seeking a qualified MoMD Coordination Focal Point – Project Assistant to support coordination with MoMD, facilitate communication between AGO and government entities, and ensure smooth implementation of referral and reintegration activities.

2. Job Purpose

The MoMD Coordination Focal Point – Project Assistant will be responsible for maintaining regular coordination with the Ministry of Migration and Displacement and relevant governmental bodies, supporting referral processes, facilitating official communication, and assisting in project implementation related to returnees and case management services.

The position will support the Project Manager and case management team to ensure that coordination with government authorities is effective, documented, and compliant with project requirements.

3. Key Responsibilities
4. Coordination with MoMD and Government Authorities

• Maintain regular communication with the Ministry of Migration and Displacement.
• Facilitate coordination between AGO and MoMD at central and governorate levels.
• Support official meetings between AGO and government authorities.
• Assist in obtaining approvals when required.
• Follow up on official requests related to project activities.
• Coordinate referral processes with MoMD.
• Support communication regarding returnees and case management.
• Maintain records of coordination meetings.
• Ensure proper information sharing.
• Represent AGO in coordination meetings when requested.

1. Referral and Case Management Coordination

• Coordinate with MoMD regarding beneficiary referrals.
• Support case management team in government-related cases.
• Follow up on referrals requiring MoMD involvement.
• Assist in resolving referral delays.
• Ensure proper documentation of referrals.
• Support coordination between MoMD and service providers.
• Maintain referral tracking sheets.
• Report referral issues to Project Manager.
• Ensure referrals follow approved procedures.
• Support reintegration coordination.

1. Project Support and Follow-Up

• Assist Project Manager in project coordination.
• Support implementation of project activities.
• Follow up on action points from meetings.
• Support preparation of reports.
• Assist in organizing coordination events.
• Support documentation of activities.
• Maintain project files.
• Provide updates on coordination progress.
• Assist in monitoring visits.
• Support project administration tasks.

1. Monitoring and Reporting

• Maintain records of all coordination activities.
• Prepare weekly and monthly updates.
• Provide information for donor reports.
• Document meetings and decisions.
• Maintain organized filing system.
• Track follow-up actions.
• Report challenges to supervisor.
• Provide statistics when requested.
• Support monitoring missions.
• Ensure documentation is complete.

1. Liaison and Communication

• Act as focal point between AGO and MoMD.
• Maintain professional communication with authorities.
• Draft official letters when required.
• Follow up on official correspondence.
• Coordinate with local authorities.
• Support communication with partners.
• Ensure timely sharing of information.
• Support preparation of official documents.
• Assist during official visits.
• Maintain contact lists.

1. Compliance and Quality Assurance

• Follow AGO policies and procedures.
• Ensure compliance with donor requirements.
• Maintain confidentiality.
• Follow safeguarding and PSEA rules.
• Ensure proper documentation.
• Maintain professional conduct.
• Respect government protocols.
• Follow security procedures.
• Report concerns to supervisor.
• Maintain accountability standards.

4. Qualifications and Experience

Essential

• Bachelor’s degree in Social Sciences, Law, Public Administration, or related field.
• Minimum 2 years experience in coordination, project support, or case management.
• Experience working with government institutions preferred.
• Experience in humanitarian projects preferred.
• Good computer skills.
• Ability to work in Baghdad.
• Fluency in Arabic.
• Good English skills.

Desirable

• Experience working with MoMD.
• Experience in protection or reintegration projects.
• Experience with NGOs or UN projects.

5. Competencies

• Strong communication skills
• Good coordination skills
• Ability to work under pressure
• Good organization skills
• High integrity
• Problem solving skills
• Teamwork ability
• Professional behavior

Interested applicants must apply via the link below

https://aidgateorganization.org/form/form.php

Note:

• Applications not meeting the specified minimum requirements may not be considered.
• The CVs received after the closing date may not be considered.
• Shortlisted candidates will be contacted for an interview that may include a written test of communication and writing skills.

Due to the nature of AGO work activities, AGO demand its employee to have the highest discretion and flexibility qualities. AGO can anytime according to the needs of his mission, and change the work location of his employee. AGO can at any time update tasks on this Job Description according to the evolution of the program or strategy changes. The above-listed tasks are not exhaustive, the employee can be asked to undertake other tasks by the employer according to the competencies, to work over settings time.

• Female candidates are strongly encouraged to apply.
• Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.