The Senior Admin & HR Officer is responsible for acted Administration and Human resources (Staff Management, Recruitments, Compensation & benefits, and training in capital office).
Duties and Responsibilities
Human Resources Management:
- Management of staff in capital office & acted bases in country level.
- Management of public holidays & keeping all bases/staff (national/international) informed.
- Manage the implementation of HOMERE, report errors to HQ focal point.
- Follow up and check attendance sheets for staff to prepare monthly salary report (TITANIC).
- Check contract issuing for new joiners.
- Ensure all staff (National & international) have comprehensive TORs.
- Follow up/ Manage monthly briefing schedules for new joiners
- Follow up of staff appraisals forms with relevant department managers
- Management of award and disciplinary actions to staff as per acted HR Manual & after approval of Country Director.
- Management/ follow up of staff leaves – supervise his/her team to provide necessary forms for staff when needed.
- Follow up acted HR standard templates in line with acted HR manual/ internal regulations.
- Follow up on health insurance issues with area offices and insurance provider.
- Management of international staff issues with direct contact with HQ Paris.
- Manage and ensure each new international staff filed & submitted “Settle in at acted Form” in the first days of arrival.
- Follow up of international staff appraisals forms with area coordinators and country director.
- Manage all international staff’s records, passport and visas, contracts, boarding pass and tickets for administrative & security reasons.
- TITANIC
- Review and update National staff grade, salary & positions in accordance with country approved salary grid
- Prepare monthly payroll report TITANIC for national staff and review it with Country HR Manager
- Manage international staff presence table and Paid leave follow up table, and make sure it’s sent to HQ on monthly bases.
- Support HQ HR on provision of required documents linked with international staff (upon request)
- Validation of all overtime calculation for staff in capital and area offices.
- Review and validation of staff attendance sheets.
- Validation of HOMERE database updates and follow up.
- Bachelor’s or master’s degree in HR Managements or a related field.
- Fluent English, Arabic and Kurdish (written and spoken).
- Excellent writing and communication skills.
- At least 3 years work experience with an INGO in an emergency and/or development setting.
- Ability to work under pressure in a high pace environment.
- Good organisational and prioritisation skills.
- Proficiency in Microsoft Office, Microsoft Excel, and Publisher.
- Strong interpersonal skills
- Strong analytical skills
Interested Candidates can apply through the link below:
https://docs.google.com/forms/d/19idOmwZszSncUHqaPjsM67cxH7qcfMn3BF3Isw3Py6w/edit
CVs in PDF format will be accepted only
Salary for this postion is 2,190,000 IQD per month.
Deadline is 20-Feb-2025
Best of Luck!
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