Your responsibilities

2. Duties and area of responsibility 

1.Fundraising, Donor Relations, and Proposal Development

2.Grants Management, Reporting and Donor Communications

3.Quality Assurance and Standards, Quality Control of Ongoing Projects, Strategy

4.Partner Management.

 

3.          Specific Activities and duties of the position

• 1. Fundraising, Donor Relations, and Proposal Development
• Identify, assess, and pre-select new project ideas based on the country programme and in line with the Multi-Annual Country Strategy and the Annual Plan
• Responsible for development of concept notes and proposal, with support from Head of Programs, Head of Projects, and support services. Develop concept notes for Innovative pilot projects, in cooperation with International and Local organizations.
• In Coordination with the Head of Programs and Country Director, ensure WHH is represented in main Coordination mechanisms when they exists, and organizing meetings with partners, donors, and potential partners according to strategy.

 

• 2. Grants Management, Reporting and Donor Communications
• Develop and Monitor project reporting schedules, ensuring reporting occurs correctly and in due time (narrative reports) to Head Office Bonn and donors in coordination with Finance and Project Managers
• Support the Head of Programs in the drafting and compiling reports (both narrative and financial) before donor submission.
• Organization of Project review meetings, ensuring follow up of action points for smooth coordination for project implementation.

 

 

• 3. Quality Assurance and Standards, Quality Control of Ongoing Projects, Strategy
• Support Project Managers and Head of Programs with field visits and internal control on project documentation and perform regular audits of project documentation quality control and filing.
• Serves as country focal point for Grant Management systems Develops and provides regular training to program staff on compliance, project management, basic forecasting and budgeting and other topics identified in capacity assessment.
• In coordination with Head of Programs, ensure the development of program implementation standards (SoPs)
• In Coordination with Head of Meal, ensure the project monitoring activities are carried out on time and results are presented in project review meetings.

 

4. Partner Management

Support the relevant project managers in:

• Coordination, review, and assurance of partner contract requirements in terms of due diligence/partner assessments.
• Monitoring and reviewing the proper implementation of partner contracts in accordance with the specified regulations and quality standards.
• Preparation of partner contract overviews for budget monitoring purposes.
• Capacity assessment of partners and planning of capacity building initiatives with relevant support units.
• Quality check and assurance, preparation of aggregated internal and external partner contract reports in cooperation with the programme/project management.
• Contact person for partner contract reports and partner contract inquiries.

In Liaison with Head of Programs, contribute to the process of monitoring partnerships performance and evaluation of ongoing partnerships.